Your information source for the Everglades University Library system.

Acquisitions and Collection Development

The Everglades University Libraries are continually building their collections to meet the needs of students, faculty, and administration.   New materials will be added according to the following criteria:

  • Local librarians’ assessment of the collection
  • Faculty and student requests
  • Budget considerations
  • New course development
  • Replacement of lost/damaged materials

Faculty are requested and expected to provide suggestions to the librarian for new additions on a regular basis. Librarians are in attendance at all regular faculty meetings in order to accept faculty requests for library acquisitions. In order to facilitate faculty participation in the acquisitions process, faculty requests may be submitted to the librarian via email, phone call, in writing, or in person. See attached Faculty Request Form, which may be used to submit requests.

The library has further specified the desired collection depth depending on the materials´ relevance to Everglades University’s educational programs. To that effect, the following four levels have been established:

  • Reference Level: Only fundamental reference works containing general information on a subject, e.g. dictionaries, encyclopedias, and handbooks.
  • Selective Level: A level that goes beyond exclusively reference materials. In addition to reference works, it includes a small collection of monographs and serials for general coverage of the subject field.
  • Teaching Level: A collection that covers all aspects of a subject field. This is a collection that provides support for a degree program.
  • Research Level: A large, well developed collection that includes specialized books and journals at advanced levels. This level provides adequate support for lower level graduate work.

To the best of the libraries’ ability, the collections will be maintained with an adequate level of current print and electronic resources relevant to each degree program areas offered by the institution.

With few exceptions, the libraries will acquire materials in any available format, as long as that format is utilized by the students and faculty.

Binding: The type of binding on a book will not be a consideration in the decision to purchase, except that the library will exercise judgments of economy when the type is available in several types of bindings. Long-term value will be considered in those cases.

Foreign Language:Spanish language databases are available, as well as translation dictionaries and language learning materials; however, the library will purchase all other resource materials in English only.

Gifts:The acquisition of gift materials will follow the same considerations given to purchased materials. The library reserves the right to discard duplicate and unwanted items as it sees fit. The library is not responsible for a monetary statement to any donor for tax purposes, but will provide an acknowledgment of the gift upon the request of the donor.

Duplication of Materials:In general, one copy of an item will be considered sufficient. If duplicates are requested by faculty or available through donation, they may be incorporated into the collection. In some cases, duplicate copies will be purchased in order to provide one copy for the circulating collection and one copy for the reference collection.

Textbooks: The EU Library does not routinely purchase textbooks for our circulating collection. This practice relates to issues of materials budget, space and library mission.  Exceptions to this policy may be made for textbooks that provide the only or best coverage of a subject, or when the work itself is of a seminal, historical, or other significant nature.  Additionally, in most cases, a single copy of each currently adopted EU textbook will be available for use from within the EU campus libraries only. Check the library catalog for specific title information.  In cases where other cooperative borrowing libraries own copies of currently adopted textbooks, it is not our policy to interlibrary loan them to our students. Students are responsible for purchasing required textbooks and should not rely on the library for these materials.

Out of Print Materials:Out of print materials will not routinely be purchased, unless at the request of a faculty member. Out of print materials will be replaced by recent publications of a similar or superior nature.

Software: It is the library’s policynot to collect computer software of any kind.  Computer software requires compliance with license agreements that are too difficult for a library to enforce.  A blanket moratorium on the ordering computer software and CD-ROM based materials has been placed with the library’s primary vendor, Davidson Titles, Inc. to prevent a potential future inadvertent breach of this library policy.  Note that this policy does not apply to books that come with a CD-ROM contained inside as an “integral part of the book” (or what librarians would normally refer to as “Book+ CD ROM” materials.)

Accreditation Standards:The library must meet minimum standards set forth by accrediting bodies in order to ensure accreditation.

Electronic Resources Collection Development Policy

Conventional collection development criteria are paramount and should be applied consistently across all formats including digital resources. Principal considerations for the acquisition of electronic resources include: meeting faculty and student information needs, providing orderly access and guidance to the digital resources, integrating the resources into library service programs, and ensuring that the advantages of the digital resource are significant enough to justify its selection. Priority should be given to digital format acquisition of those resources which offer economies of scale by benefiting the most faculty and students (locally and/or system wide). Priority should be given to digital resources when they offer significant added value over print equivalents in such ways as:

  • earlier availability
  • more content
  • greater functionality, such as the ability to link to local and/or related resources
  • greater access because they can be delivered rapidly and remotely, at any time
  • improved resource sharing due to the ubiquity of digital resources
  • ease of archiving, replacing, preserving
  • ease of searching

Everglades University Library prefers pricing based on the size of the actual community which will use the digital information, or the actual recorded use (either unlimited simultaneous use or transaction-based licensing, as appropriate), as opposed to pricing based on the size of the total Everglades University population.

Information providers should employ a standard agreement that describes the rights of libraries and their authorized users in terms that are readable and explicit, and they should reflect realistic expectations concerning Everglades University Libraries’ ability to monitor use and discover abuse. Agreements should contain consistent business and legal provisions, including, for example, indemnification against third-party copyright infringement liability and permission to use records in personal bibliographic systems. Everglades University’s “authorized users” include faculty, staff, students and all on-site users of the campus. “Site” includes every campus location, physically and virtually, and any location where authorized Everglades University faculty, staff and students might be, including international locations. “Users” may include others directly served by Everglades University.

The licensed content, plus any associated features and capabilities, should be accessible from all institutionally-supported computing platforms and networked environments; this access must be based on current standards in use by the library community. Licenses should permit “fair use” of all information for non-commercial educational, instructional and research purposes by authorized users, including unlimited viewing, downloading and printing. Information providers should be able to link their access control mechanisms to the Everglades University Library’s authentication infrastructure.

Usage data should be available as part of contractual provisions for a license and the confidentiality of individual users and their searches must be fully protected. Data formats should follow industry standards and must be fully documented. Data should be platform-independent and available in a multiplicity of formats.

Everglades University Libraries must be able to provide access from convenient workstations connected to a network infrastructure which is reasonably fast. System capacity and bandwidth should be adequate to provide a response time favorably comparable to that of the system’s existing databases. Interfaces should be easy to master by ordinary users.

Materials Request Forms

Please feel free to suggest materials by filling out a Materials Request Form below. You may turn in the form to a librarian at your campus or email the completed form. Email addresses for your campus librarian can be found on the Contact Us page.

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